Hiring, managing and developing the junior administrative team. Job Specification Example. Table of contents . Your summary should provide an overview of your company and expectations for the position. You may change any section of our receptionist job advertisement sample to better explain the skills and qualities you’re looking for in your next hire. Person specification: Receptionist The post holder needs to be able to demonstrate the following core competencies to a high level and use these to the full in their work. Job Description 1. What’s in, what’s out, and what’s around the corner—they’ve got the HR world covered. Create a receptionist task list and include it when you advertise a receptionist job. They're a company's first line of defense. This is more important than having a great deal of direct experience of the job content, and we will be looking for evidence of all the following competencies during the selection process, if you are short-listed. Make sure to add requirements, benefits, and perks specific to the role and your company. Receptionist job description. As you create your front desk receptionist job description, you need to make sure it is clear that a friendly attitude is an essential quality an applicant must have. In very simple terms, the job of an NHS Receptionist is to manage the greeting and scheduling of visitors to the hospital, answer and deal with phone calls/appointments, maintain a clear line of communication with doctors and other staff at the hospital, and ensure that the ward or hospital they are working in runs smoothly. Salon Receptionist responsibilities include: Warmly greeting clients, walking them to the proper beauty station and alerting assigned beauticians of … A job description defines a person's role and accountability. Making clients and visitors to the site feel welcomed and answering all of their questions. Don’t let jargon stand between you and your to-do list. JOB DESCRIPTION Job Summary: The Medical Receptionist is responsible for managing patient flow in the office, by moving patients through a predetermined schedule of appointments. We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. Get clear explanations of the most common HR terms. Job Description Job Title: Receptionist Name: Purpose of the Job: Responsible to: Practice Manager Accountable to: Group Operations Manager Employment Duties: The postholder will provide comprehensive reception service to the practice, answer the telephone and deal with all enquiries sensitively and appropriately, communicate effectively with all personnel and effectively scheduling … Interview date: Wednesday 13 January 2021. The receptionist job description clearly summarizes the typical activities of the receptionist service in an organization or office. Competency in Microsoft applications including Word, Excel, and Outlook. Job Description This is a receptionist job description sample (template) that includes receptionist job summary, roles and responsibilities, duties, skills and proficiency, education and experience, and salary information. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. JOB DESCRIPTION Job Title Business Centre Receptionist Business Area Economic Development Post Number Grade 2 Enhancements Post Responsible to Team Leader (Economic Development) KEY OBJECTIVES To provide a professional frontline reception service to all tenants and prospective users at the Fairfield Enterprise Centre and Mablethorpe Business Centre. Excellent written and verbal communication skills. After you’ve posted a receptionist job advertisement, you can create interview questions by reviewing your company’s requirements to be a receptionist. Assisting clients in finding their way around the office. Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards. Experience. Use the receptionist job description and duties above to get started and add to or expand on the skills and qualifications you’d like to have in your next hire. Answering phone calls, letters, and emails and/or directing these communications to the correct department/staff person. Experience with administrative and clerical procedures. You will greet clients and visitors when they arrive at the office and determine their reason for their visit. You will welcome guests and greet people who visit the business. Job descriptions are required for recruitment so that you and the applicants can understand the job role. Greet and welcome guests as soon as they arrive at the office, Direct visitors to the appropriate person and office, Answer, screen and forward incoming phone calls, Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. Receptionist job descriptions should match a company’s specific needs. For every hiring challenge, Workable has a solution. Closing date for receipt of applications: Noon, Thursday 7 January 2021. By definition, a receptionist is the first person to be seen by a visitor to any business. Inside HR. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. When you post a receptionist job listing, you should think about the reception job duties that you need your employee to handle. A clear written job description makes HR task easy because clear written job specification attract only targeted talent pool. Ready-to-go resources to support you through every stage of the HR lifecycle, from recruiting to retention. Sign up for Workable's 15-day free trial to post this job and hire better, faster. Americas: +1 857 990 9675 Assisting with a variety of administrative tasks including copying, faxing, taking notes and making travel plans. Europe & Rest of World: +44 203 826 8149. Main Duties and Responsibilities Responsible for … Start a free Workable trial and post your ad on the most popular Remote work, technology, and engagement are hot topics in the New World of Work. To act as the first point of contact for patients contacting the Practice and to portray the Practice in the highest possible professional basis. Ask questions, find answers, get tips, and dig deeper into our product. Get clear, concise, up-to-date advice with our practical, step-by-step guides. Europe & Rest of World: +44 203 826 8149 Banish the blank page for good with our 1000+ HR templates. Receptionist job summary A great job description starts with a compelling summary of the position and its role within your company. Purpose of Job To provide an excellent first point of contact service to our telephone customers and external visitors to our offices. Receptionists should also be organized and find it easy to communicate clearly. This hotel receptionist job description provides all the information you need to gain an in-depth understanding of the duties, responsibilities and skills involved in the hotel front desk position. We’re taking an example of Sales Executive’s profile job specification. By reviewing job description examples, you'll be able to identify what technical and soft skills, credentials and work experience matter most to an employer in your target field. Receptionist Job Description. The front entrance of an office complex or a medical facility will usually have a receptionist stationed there to direct visitors to the correct office within the facility. Use this Salon Receptionist job description template to attract and hire front desk representatives for a hair, nail or beauty salon. This is especially so in large organizations. Receptionists handle a variety of administrative support tasks, including answering phones, receiving visitors, preparing meeting and training rooms, sorting and distributing mail, and making travel plans. fax machines and printers), Solid written and verbal communication skills, Ability to be resourceful and proactive when issues arise, Multitasking and time-management skills, with the ability to prioritize tasks, High school degree; additional certification in Office Management is a plus, Front Desk Representative job description, Front Desk Representative interview questions, How to Hire: 5+1 tips for hospitality recruiting, Best job boards: The ultimate job sites list for 2021, Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately, Answering screening and forwarding incoming phone calls, Proven work experience as a Receptionist, Front Office Representative or similar role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Notifies company personnel of visitor arrival. Multitasking and. To hire a Receptionist who reflects your company’s values, use our job description sample to craft the perfect description for your role. That includes the job role, qualifications, and salary. Answering phones in a professional manner, and routing calls as necessary. Job descriptions are usually essential for managing people in organizations. job boards today. We are looking for a Receptionist to be responsible for greeting clients and visitors to our office. HR Terms. Don’t let jargon stand between you and your to-do list. … Responsible to: Soft Services Manager/Headmaster’s PA 3. They also need to be familiar with office equipment and procedures. Job Title: Receptionist 2. Job Summary: To provide a professional, welcoming first impression of the College either in person or on the telephone. Add a few personal touches and you’re good to go. JOB PURPOSE: To provide a high quality, professional reception and administrative service to patients, doctors, staff, colleagues, health service professionals and others. Get clear explanations of the most common HR terms. This Receptionist job description template is optimized for posting to online job boards or careers pages. Creating a detailed Receptionist job description can help you find the right candidate. You will be in charge of giving clients directions to various parts of the office, contacting employees regarding visitors, answering phones and taking messages, and sorting and distributing mail. Ensure the reception function of the College is run efficiently. The knowledge and experience plus the key competencies required are listed. Post now on job boards. As the front of house and often first point of contact for external visitors, a Receptionist job description should include: Diary management and management of meeting rooms Possibly handling event coordination, both internally and externally Handling queries and complaints via … To be successful in this role, you will need excellent written and verbal communication skills, as well as competency in Microsoft Office applications such as Word and Excel. Helping maintain workplace security by issuing, checking and collecting badges as necessary and maintaining visitor logs. Able to contribute positively as part of a team, helping out with various tasks as required. We make the hiring process one step easier by giving you a template to simply post to our site. Search form. Assisting colleagues with administrative tasks. Post a Receptionist job to 100 job boards with one submission. Read the minds of our team of HR writers. Customer Service Representative Job Description, Administrative Assistant Interview Questions, 7 Customer Service Interview Questions You Need to Ask. Write down the exact job title. Receptionists handle a variety of administrative support tasks, including answering phones, receiving visitors, preparing meeting and training rooms, … Receptionist Job Descritption. Greet vendors, customers, job applicants and other visitors and arrange for transportation services when needed. Remote work, technology, and engagement are hot topics in the New World of Work. As a Receptionist, you will be the first point of contact for our company. To carry out all administrative and … Job descriptions are necessary for most people in work. Sometimes it's receptionist, sometimes it's office clerk, sometimes it's … pens, forms and brochures), Provide basic and accurate information in-person and via phone/email, Receive, sort and distribute daily mail/deliveries, Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges), Order front office supplies and keep inventory of stock, Arrange travel and accommodations, and prepare vouchers, Keep updated records of office expenses and costs, Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing, Hands-on experience with office equipment (e.g. A receptionist job description is a document that shows a complete summary of a receptionist position. Expected to be incredibly organised and friendly, this role is so much more than picking up the phones. Connect with our team of Workable experts and other industry professionals. This worker’s actions set the tone for interactions and perceptions of the employer. It is easy to customize with duties and responsibilities for medical receptionists, hotel receptionists, and more. Job Candidates: Find a Hotel Receptionist Job Now! As an employee you may have or be given the opportun… Answering, forwarding, and screening phone calls. HR terms. The job description, person specification and full details on how to apply for the role can be found on LST’s website. Every company who employ receptionist should have this document. After you have reviewed the receptionist job description example above and completed a receptionist duties list, take a look at our receptionist interview questions to prepare for this stage of the hiring process. Post now on job boards. The first impression visitors get of an organization often comes from a corporate receptionist, the person who sits behind the front desk. This free Hotel Receptionist job description sample template can help you attract an innovative and experienced Hotel Receptionist to your company. Prior experience as a receptionist or in related field. Receptionist Job Responsibilities: Serves visitors by greeting, welcoming, and directing them appropriately. Without a job description it is usually very difficult for a person to properly commit to, or be held accountable for, a role. The duties, tasks, and responsibilities of most hotel receptionists are listed in the sample job description below: Receive guests to the hotel by greeting them warmly, and attending to their inquiries and also answer inquirers over the phone. 0 Save The hotel receptionist job is often referred to as a front desk agent. Inside HR overview. Multitasking and stress management skills are essential for this position. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. Prior experience as a receptionist is also helpful. Feel free to use this receptionist job … You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls. Greet clients and visitors with a positive, helpful attitude. Hiring a receptionist? Consistent, professional dress and manner. Completely free trial, no credit card required. Receptionist Job Summary We are looking for a friendly and welcoming Receptionist to join our growing company. Learn more about the features available and how they make each recruiting task easier. Struggling with a task or project? Associate’s or bachelor’s degree in related field. Industry insights, new tech and tools, step outside the day-to-day demands of HR and keep pace with a changing world. are essential for this position. It is intended that interviews will take place on site. Start a free Workable trial and post your ad on the most popular job boards today. Receptionist Job Purpose: Directing visitors to a business site to a proper department/office location. Having a cheery and chatty personality can feel like an undervalued or unwanted trait, but it's something lots of employers want. Americas: +1 857 990 9675 A smiling face is really important in the world of the receptionists. Hotel Receptionist Job Description Sample. Inside HR overview. Sign up for jargon-free hiring resources. Corporate Receptionist Job Description. This role may require working in shifts, so flexibility is a plus. It clarifies what contributions their receptionist should bring to them. Our Receptionist’s duties include offering administrative support across the organization. A minimum 2 years of experience is required in corporate sales or channel sales with a renowned IT company. Get clear, concise, up-to-date advice with our practical, step-by-step guides. This role may require working in shifts, so flexibility is a plus. Read our in-depth report. 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